Responsibility



THE CANDIDACY PROGRAM
Lest there be any misconception that ELJ is simply a reward for superlative grades or Writing Competition papers, these remarks are prepared with a view toward emphasizing the substantial additional workload that ELJ participation entails. Second-year students are Candidates for the Board: this means that continued participation on ELJ is dependent upon the successful completion of each stage of the Candidacy Program. Failure or inability to fulfill the requirements will result in dismissal from ELJ. Each Candidate must complete the following:

1. ORIENTATION PROGRAM
Incoming ELJ Candidates must attend an orientation program in the early Fall.  Attendance at the orientation meeting is mandatory. We realize that many of you may wish to participate in the law school's orientation program for incoming first-year students. We will make every effort to schedule the orientation program accordingly. Additionally, Candidates will be required to attend weekly seminars at the beginning of the academic year which will familiarize the Candidates with ELJ.

2. WRITING REQUIREMENTS
Each Candidate must write a paper of publishable quality during the second-year of law school. This paper is called a "Comment." Each Candidate will choose a faculty advisor and will be assigned a Notes and Comments Editor. Because each student Comment is written with the understanding that it may be published in ELJ, the topic must be noteworthy and innovative. Topics which recently have been addressed by other law reviews or for some other reason are not worthy of the student's efforts should be abandoned before too many hours are invested in research and writing. The Notes and Comments Editors will help guide Candidates to avoid "preemption" of a topic by another law review article. Upon completion of their Comments in the Spring Semester, students will receive two hours of graded credit, with grades assigned by their faculty advisor.

3. CITE-CHECKING ASSIGNMENTS
Each article chosen for publication in ELJ is subjected to a rigorous check for substantive and technical accuracy. Briefly, cite-checking, which we call “spading”, requires the student to pull from the shelves every authority cited by the author to verify the accuracy and interpretation of legal principles noted in the article. Cite-checking also includes a verification of correct Bluebook citation. In addition to verifying the substantive and technical accuracy of each article, cite-checkers are expected to make grammatical corrections and editorial suggestions.

5. CAVEATS
Several caveats must be noted:

  • PROFESSIONALISM CODE: Every ELJ Member, Candidate, and participant in the Writing Competition is expected to comply with the Emory Law School Professionalism Code and at all times adhere to ELJ Rules and Bylaws.
  • DEADLINES: The Editorial Board will make all possible efforts to set a workable publication schedule. Meeting any and all established deadlines is critically important, as the failure of one Candidate deadlines may result in the entire Journal publication process being delayed. Deadlines for each semester's drafts of the student Comment will be set by the Editor in Chief and Executive Notes & Comments Editor. Cite-checking assignments and deadlines will be made by the Editor in Chief and Executive Managing Editors. Failure to meet deadlines will be noted as a deficiency in the Candidate's performance, and unexcused delays may result in dismissal from the Candidacy Program. Due to the nature of Journal publishing and editing, deadlines are always subject to change, and the Candidates must remain flexible and patient.
  • CITE-CHECKING ACCURACY: The accuracy and thoroughness of each cite-checker's work will be reviewed. Again, cursory or otherwise incomplete cite-checking will be noted as a deficiency in the Candidate's performance and may provide grounds for dismissal from ELJ.
  • TYPING AND PHOTOCOPYING EXPENSES: Student writers in both the Writing Competition and the Candidacy Program must bear their own photocopying expenses in the preparation of their papers. Unfortunately, neither ELJ nor the Law School budgets permit ELJ to absorb these costs. Student Comments chosen for publication, however, will be copied at ELJ’s expense.
  • ACADEMIC CREDIT: Candidates and Members of the Editorial Board receive academic credit for their participation on ELJ. Candidates are eligible for two hours of credit in the spring of their second-year and Members of the Editorial Board are eligible for two hours of credit in the spring of their third-year. The extension or withholding of academic credit in the third year is within the sole discretion of the Editor in Chief. Withholding of academic credit will be made in instances in which any ELJ Member fails to meet the required workload.
  • ANNUAL FEE: Each Candidate and Member of the Editorial Board will be assessed an annual fee, to be determined at a later date. The fee for the 2007-2008 academic year was $80.
  • MISCELLANEOUS: The ELJ Candidacy Program is rigorous. Disciplinary procedures, including expulsion from ELJ, are outlined in the Bylaws. Each Candidate is advised to be thoroughly familiar with these procedures. The writing, cite-checking, and proof-reading responsibilities of each Candidate must be met concurrently with the demands of class work, the interviewing season, part-time jobs, and any other activities in which the student may be engaged. Because ELJ’s quality and timeliness of publication is dependent wholly on the cooperative spirit and scholastic ability of each participant, the Candidacy Program is necessarily a tough one.
    It bears repeating that elevation to Editorial Board is not an automatic process. Every student Comment must be completed to the satisfaction of the Editor in Chief and the Executive Notes & Comment Editor. A "good faith" effort is not sufficient to meet these standards; neither is the sheer number of hours spent in the library a substitute for writing and analytical ability.

THE EDITORIAL BOARD
 
Responsibilities of all Board Members include performance of those duties required by the position that the Member holds; attendance at ELJ meetings; cite-checking during the summer before the third year; reading and scoring casenotes during the summer before the third year; reading and scoring Comments during the spring of the third year; and assisting the Editor in Chief as called upon. Non-executive positions have similar responsibilities to those of their Executive counterparts described below. The following editorial positions are filled by a majority vote of the outgoing Executive Board and the newly-elevated Candidates: Editor in Chief; two Executive Managing Editors and up to eight, but no less than four, Managing Editors; Executive Articles Editor and up to nine, but no less than four, Articles Editors; Executive Symposium Editor; Executive Notes and Comments Editor and up to six, but no less than four, Notes and Comments Editors; Executive Marketing; Technology Editor; and remaining Associate Editors (unelected, as necessary).

1. EDITOR IN CHIEF
The Editor in Chief serves as head administrator of all Board operations and is ultimately responsible for publication of the Emory Law Journal. He or she develops overall policies and goals for the Editorial Board; maintains the quality of the Journal; negotiates and signs the printing contract; organizes Board Members and Candidates as necessary for the successful operation of the Journal; presides at all Journal meetings; performs final editing for all writing to be published; makes the final decision as to whether submitted materials are to be published, and as to the content of each Journal issue; represents the Board as necessary on student-faculty committees and in matters concerning the school administration or other student groups; and controls academic credit for Board Members and Candidates.

2. EXECUTIVE MANAGING EDITORS
The Executive Managing Editors coordinate all activities directly related to publication of the Journal. They establish, with the Editor-in-Chief, deadlines for submission or manuscripts to meet publication deadlines; schedule and enforce production deadlines (e.g., establish deadlines for cite checking and textual editing, collating deadlines, and proofreading deadlines); coordinate activities among authors, editors, and secretaries; meet regularly with the Managing Editors to discuss their progress and answer their questions; oversee Candidates’ instruction in editing; meet when necessary with Candidates to discuss and review editing assignments; communicate with the printing company; maintain standards of consistency throughout the Journal; coordinate the ordering of reprints for all authors; maintain information on correct citation form for all known sources of legal citation; keep records of Candidate evaluations; and report to the Board at elections upon Candidates’ editing performance.

3. EXECUTIVE ARTICLES EDITOR
The Executive Articles Editor directs the evaluation and selection of professional articles for publication in the Journal. He or she evaluates solicited and unsolicited articles for publication; solicits faculty to review articles; makes a preliminary selection of articles for publication and makes the final selection of any articles in conjunction with the Editor in Chief; maintains correspondence with authors who submit articles; meets regularly with the Articles Editors and assigns articles; exposes Candidates to the article evaluation process when possible; and works with the Executive Symposium Editor in planning the Symposium.

4. EXECUTIVE NOTES & COMMENTS EDITOR
The Executive Notes and Comments Editor oversees and supervises all student activities connected with Candidacy Program. He or she directs the Writing Competition for rising second-year students and transfer students; directs Journal writing requirements throughout the year; and functions as the Editor in Chief’s liason to the Candidates.

5. EXECUTIVE SYMPOSIUM EDITOR
The Executive Symposium Editor plans the Journal’s annual Randolph W. Thrower Symposium, in conjunction with the Editor in Chief. He or she researches topics for the next year’s Thrower Symposium, proposes topics to the Board, and proposes the selected topics to the Thrower Committee; conducts follow-up research and develops a list of potential Symposium speakers for topic chosen; selects speakers in conjunction with the Editor in Chief; coordinates all aspects of planning the Symposium (e.g., contacting speakers, budgeting, and planning receptions, meals, and travel).

6. EXECUTIVE MARKETING EDITOR
The Executive Marketing Editor is responsible for all business and social activities that arise in the daily operation of the Journal. He or she is responsible for facilitating communication between Journal members and staff and for planning Journal functions (formal and social); maintains files on all incoming and outgoing correspondence; ensures that all correspondence is promptly answered; oversees the collection and deposit of dues and handles reimbursement of Member expenses; completes the U.S. Postal Service form that appears in the back of the fall issue each year; organizes the binding of the four issues of the previous Board for each Member of the previous Board with their names and positions printed on the spines; sets up meetings of the Board when required; maintains any bulletin boards and posts notices; coordinates with the secretary to make sure adequate supplies available; organizes social functions and supports Journal meetings as necessary, e.g., reserving time and place for functions/meetings, providing food and drink, sending invitations and notice of the event; controls receiving the Journal from the printing company and distributing it to the law school students and faculty; handles any business problems which arise in the day-to-day operations of the Journal; acts as liaison with the administration concerning all bookkeeping functions (except subscriptions) of the Journal; promotes the Journal by advertising and increasing subscriptions when possible; and orders and inspects Journal certificates for distribution at the banquet.