Budget Request Guidelines


Introduction

The following are guidelines for student organizations planning for the annual spring budget meeting. Student organizations receive an annual appropriation from SBA the amount of which are decided at this meeting. Supplemental funding is available during the course of the year, but only in limited amounts and only for chartered organizations.

This document summarizes the applicable rules for budget requests. However, it is no substitute for reading the complete code. You can find the Monetary Code here. If you are interested in starting a student organization, review the Bylaws for Chartering Student Organizations here.

The SBA is interested in promoting activities/programming/events that appeal to a broad segment of the population, enhance the academic or social aspects of the Law School, and increase its prestige.

How to Prepare for the Spring Budget Meeting

Preparing your budget:

        Make sure you submit your budget in accordance with the timeline set out by the SGA Treasurer.

        Make sure you are a permanently chartered organization.

        Give as much detail as possible in the request.  Keeping detailed records throughout the year will help to impress SBA and make your presentation easier.

o       What did you sponsor last year? How much did it cost? Was it successful?

o       What would you like to sponsor this year? How much do you estimate it will cost? What are your plans to obtain other sources of funding?

        Describe activities that your organization engages in that are not funded by SBA. The better picture we get of what we do, the better context for your funding request.

        Demonstrate that your funds were used effectively and efficiently. 

        Make sure you submit all information regarding other financial accounts from which your organization draws funds.

Please be prepared to answer the following questions with specificity:

        Detail the activities/events/programs that you hosted or organized. What was the turnout? How did it go?

        How many active members do you have? How many people generally show up at events/programs?

        Did you collaborate with other organizations to co-sponsor events? What events have you co-sponsored, and with whom did you co-sponsor it?

        Which of your events/programming/activities are open to all students? Which events/programs/activities are open to members only?

        Do you collect dues from your members? How much?

        Do you pay dues to a national/regional organization? How much? Who pays?

The most important question you must be prepared to answer:

Every year, SBA receives budget requests far in excess of our budgeting.  In FY 05-06 alone, SBA received requests that exceeded our budget by $50,000. To increase one organizationís budget, another must be decreased. Please explain why your organization should receive funds.