Phi Alpha Delta's Bylaws
Enacted March 3, 2006
Table Of Chapters
CHAPTER I: THE CHAPTER...................................................................................... 2
CHAPTER II: PURPOSE.............................................................................................. 2
CHAPTER III: MEMBERSHIP................................................................................... 2
CHAPTER IV: CHAPTER OFFICERS........................................................................ 5
CHAPTER V: EXECUTIVE COMMITTEE................................................................ 7
CHAPTER VI: CHAPTER ADVISORS....................................................................... 7
CHAPTER VII: CHAPTER COMMITTEES.............................................................. 8
CHAPTER VIII: LIAISONS......................................................................................... 8
CHAPTER IX: FISCAL MATTERS............................................................................ 9
CHAPTER X: CHAPTER MEETINGS....................................................................... 10
CHAPTER XI: OFFICIAL REPORTS......................................................................... 10
CHAPTER XII: CONFERENCES AND CONVENTIONS........................................ 11
CHAPTER XIII: CHAPTER BY-LAWS...................................................................... 12
CHAPTER I: THE CHAPTER
Section 1. Name - As chartered by the International Executive Board of Phi Alpha Delta Law Fraternity, International, the name of this chapter is the William Albert Keener Chapter of Phi Alpha Delta Law Fraternity, International.
Section 2. Location - This Chapter is chartered and established at the Emory University School of Law and shall remain so chartered, absent lawful action to the contrary taken by the International Chapter or the International Executive Board of Phi Alpha Delta Law Fraternity, International.
Section 3. Duties of the Chapter - As provided in the chapter charter as issued by Phi Alpha Delta Law Fraternity, International, this Chapter shall promote the principles, ideals and precepts of Phi Alpha Delta Law Fraternity, International; shall abide by the Constitution and International By-Laws of the Fraternity, as may from time to time be lawfully amended; adhere to the rules and regulations, as may from time to time be lawfully promulgated by the International Executive Board; and shall submit such reports and transmit such fees, as may from time to time be required of the chapter by the duly constituted authorities of the Fraternity.
CHAPTER II: PURPOSE
Section 1. Purpose - The purpose of this Chapter shall be to:
(1) Provide a forum for exchange between members of this chapter and of the practicing bar, members of the bench, law professors, and other members of Phi Alpha Delta Law Fraternity, International;
(2) develop lasting professional friendships among its members;
(3) provide for the academic and professional advancement of its members;
(4) serve the needs of the members of this Chapter and the Emory University School of Law community by creating, supplementing, and enhancing activities at the law school;
(5) enhance the lives of the members of this Chapter by encouraging their civic, intellectual, and cultural involvement;
(6) promote the principles of liberty and equal justice under law for all citizens; and,
(7) promote the ideals, principles, and purposes of Phi Alpha Delta Law Fraternity, International as defined in Article II of the Constitution of the Fraternity.
CHAPTER III: MEMBERSHIP
Section 1. Members - As provided by Article III of the Constitution of Phi Alpha Delta
Law Fraternity, International, the membership of this Chapter shall be composed of those persons duly initiated into Phi Alpha Delta Law Fraternity, International by this Chapter who are in actual attendance at this law school and such other members of the Fraternity, duly initiated into the Fraternity by other chapters of the Fraternity, who are members in good standing in the Fraternity and who are in actual attendance at this law school.
Section 2. Eligibility for Membership - As provided in Article III of the Constitution of the Fraternity, eligibility for membership in this Chapter of the Fraternity shall be as follows:
(A) Law School Membership: Any student who is not a member of any other law fraternity and who is in attendance and in good standing at the law school where this chapter is chartered shall be eligible to be elected into membership of this Fraternity and initiated as a law school member of this Chapter.
(B) Alumni Membership - Any person who is not a member of any other law fraternity who has been admitted to and is in good standing with the Bar of any jurisdiction recognized by the International Chapter or by the International Executive Board; any law graduate who is a member of the faculty of any law school; and any judge who qualified in either of the preceding categories prior to becoming a judge. Upon initiation such member shall automatically become an alumnus/alumna member of the Fraternity and this Chapter.
(C) Honorary Membership - Any person not a member of any other law fraternity who has attained unusual distinction in the legal profession or in the field of law on at least a statewide basis, shall be eligible to be initiated into the Fraternity as an Honorary Member of this Chapter upon petition by the Chapter and election by the International Executive Board under the provisions of Article III, Section 3(C) of the Constitution of the Fraternity.
Section 3. Election to Membership - All invitations to membership into this Chapter
shall be by vote of the chapter membership under the provisions and procedures of
Article III, Sections 3(A), (B), (C), and (D) of the Chapter By-Laws:
(A) Application Submission and Vote Scheduling - Applicants for membership shall submit all necessary paperwork and fees to the Clerk by a deadline designated by the Justice for each application period, which shall be once per semester. The Clerk or designated member shall then notify the entire membership of the name(s) and year(s) of the applicant(s) at least one week before the vote is to be taken.
(B) Comment Period - The period between the notification and the vote will serve as a comment period. All members may comment, in writing to the Clerk, the reasons why the applicant should be granted or denied membership. All comments must be received by the Clerk not less than two days before the scheduled general membership vote, and the Clerk will disseminate these comments to all members of this Chapter prior to the general vote. All submitters may request confidentiality for their comments, in which case all identifying information will be removed from the submission. If a conflict exists in submitting the comments to the Clerk, members may alternatively submit their comments to the Justice, who will remove all identifying information before submitting the comment to the Clerk for dissemination.
(C) Executive Committee Voting Procedure - Prior to the general membership vote the Executive Committee, as defined in Chapter V Section 1 of this Chapterís By-Laws, will submit to the Justice the names of any applicants which it believes should not be admitted. If any applicants are submitted, the Justice will call a meeting of the Executive Committee to vote on the submissions prior to the general membership vote. Applicants may be barred from admission during the current admission period by a 2/3 majority of present officers; the applicant may, however, reapply during the next application period.
(D) Direct Election to Membership - At the discretion of the Executive Committee and as provided in Article III, Section 3(A), this Chapter may choose to elect qualified persons directly into membership of the Fraternity outside of the application period.
(E) Releasing Results - The Justice shall promptly inform each applicant considered the result of the vote. Neither members nor the minutes shall ever reveal the margin of a vote, only the outcome.
Section 5. Membership In Chapter - Only duly initiated members of the Fraternity shall have any status within this Chapter. There shall be no other type of affiliation with this Chapter under any circumstances, with the exception of the Chapterís Faculty and Alumni Advisors as set forth in Chapter VI, Section 1 of the Chapter By-Laws.
(A) Dual Membership - No member of any other law fraternity may become a member of this Fraternity unless the prior membership is terminated, nor may a member of this Fraternity become a member of any other law fraternity without first resigning membership in this Fraternity.
(B) Member Requirements - All members of this Chapter are required to: (1) Maintain good academic standing with the Emory University School of Law as defined by the Emory University School of Law Registrarís Office; (2) fulfill all financial obligations imposed by this Chapter as set forth in Article IX of the Chapter By-Laws; (3) attend at least three-fourths (3/4) of all regular Chapter meetings as defined in Article X of the By-Laws; (4) Fulfill all other requirements as promulgated by the Chapter Justice. Exceptions may be granted only by unanimous approval of the Executive Committee as defined in Chapter V, Section 1 of the By-Laws.
(B) Good Standing - Members in good standing are those members who fulfill all of the requirements of membership as established by Chapter II, Section 5(B) and Chapter IX, Sections 1, 2 and 5, and are afforded all of the rights and privileges of membership in this Chapter. These rights and privileges may include, but are not limited to, participation in district and international conferences, voting privileges, and discounts to chapter sponsored events. These rights and privileges will be suspended for all members not in good standing.
(C) Termination of Membership - Membership in this Fraternity may be terminated by (1) automatic forfeiture if finally disbarred by a legally constituted authority; (2) expulsion by a legally constituted chapter of the Fraternity for violating the membership oath, the provisions of the Constitution or International By-Laws, or the By-Laws of this Chapter; and (3) by voluntary resignation from membership.
Section 6. Transfer of Membership - A member in good standing of the Fraternity who transfers from another law school and becomes a regularly enrolled student in this law school may transfer such membership to this Chapter under the provisions of Chapter I, Section 2 of the International By-Laws.
Section 7. Formal Initiation - All candidates for membership shall be formally
initiated by the formal initiation ceremony as provided in the official Book of the Ritual
of the Fraternity. These initiations will occur once per semester.
CHAPTER IV: CHAPTER OFFICERS
Section 1. Officers - As provided in Chapter III, Section 15 of the International By-Laws of this Fraternity, this Chapter shall annually elect a Chapter Justice, a Vice Justice, a
Clerk, a Treasurer, and a Marshal from among the law school members of the Chapter who are members in good standing of the Fraternity, as the Chapter officers. This Chapter may elect such other officers as are deemed appropriate by the membership, provided that such officers and their duties are not inconsistent with the other Chapter officers and their duties.
Section 2. Election of Officers - Elections for Chapter officers shall be held during the fourth month of each calendar year. The Justice shall set the exact date, time and place for such election. The Clerk shall notify all chapter members of the date, time and place of such election at least one week prior to such date. Election shall be by a majority vote of the members in good standing, present and voting where a quorum is met.
Section 3. Terms of Office - The terms of office of the Chapter officers shall be for a one year period. The elected officers shall assume the duties of their individual offices immediately upon being formally installed therein.
Section 4. Duties of Officers - The elected officers of this Chapter shall have the following duties as provided by Chapter III, Section 16 of the International By-Laws of the Fraternity and the By-Laws of this Chapter:
(A) Justice - The Justice shall: (1) be the chief executive and administrative officer of
the Chapter; (2) preside at all meetings of the Chapter and decide all questions of law and order in the Chapter; (3) be the principal ritualistic officer and shall cause the Ritual of the Fraternity to be properly exemplified on all appropriate occasions; (4) insure that all other Chapter officers perform the duties of their respective offices; (5) be responsible for the welfare and dignity of the Chapter during the term of office; (6) develop a close working relationship with the Chapter Advisor as provided by Chapter VI, Section 3 of the Chapter By-Laws; (7) arrange for speaker seminars hosted by the Fraternity (8) select the members of each committee; (9) serve as an ex officio officer on all committees; (10) attend all officer meetings required by the Student Bar Association of Emory University School of Law or designate an attendee.
(B) Vice Justice - The Vice Justice shall: (1) assist the Justice in the performance of
such Chapter duties as may be requested by the Justice; (2) in event of the absence, death, resignation, disqualification, or removal from office of the Justice, the Vice Justice shall perform the duties of the Justice; (3) maintain close liaison with the Alumni Advisor and the Faculty Advisor; (4) oversee the progress of all committees; (5) serve as an ex officio officer on all committees; (6) oversee and organize the Chapterís liaison structure; (7) publicize all Phi Alpha Delta activities to the Emory University student body, local community, and within the Chapter and the Fraternity; (8) submit publicity materials and photographs to The Reporter, the official publication of Phi Alpha Delta.
(C) Clerk - The Clerk shall: (1) be the chief recorder and correspondent of the Chapter; (2) keep a true and complete record of all matters pertaining to the Chapter and shall certify thereto when be the custodian of the chapter By-Laws, minutes, administrative records, and shall certify thereto when necessary; (3) be the custodian of the chapter By-Laws, minutes, administrative records and reports of the Chapter; (4) disperse a copy of the minutes of all Chapter meetings to the members of the Chapter no more than one week after the day of the meeting (4) disperse all materials related to recruiting and membership to the student body and members of the Chapter respectively; (5) maintain a record of all law school chapter, alumni, and honorary members, together with their current addresses, and shall dispatch notices of meetings to members as appropriate; (6) maintain close liaison with the Clerk of the local alumni chapter; (7) be responsible for submitting the official reports required of the Chapter by the International By-Laws; (8) furnish the International Secretary, Executive Director, and the Chapter Justice with such information as each may request; (9) submit written articles of chapter and Fraternity interest to the Executive Director for publication; (10) perform such other duties relating to publicity as the chapter Justice or the Executive Director may request; (11) furnish the International Historian with such historical information as may be requested.
(D) Treasurer - The Treasurer shall: (1) be the chief financial officer of the Chapter; (2) have charge of all Chapter funds and of the collection and disbursement thereof; (3) keep initiation fees and other Chapter funds in separate accounts under trust and operating accounts, respectively as required by the International By-Laws, and shall certify prior to initiation that all financial obligations of the initiates have been paid; (4) pay out money on itemized vouchers countersigned by the Justice or the Vice Justice, when acting for the Justice; and (5) keep a complete chronological record of moneys as the Constitution and International By-Laws of this Fraternity prescribe and such reports and other information as the International Treasurer or the Executive Director shall request; (6) develop sources of revenue for the Chapter in addition to chapter dues; (7) create a report at the beginning and end of each semester regarding the financial situation of the Chapter (8) attend all treasurer meetings required by the Student Bar Association of Emory University School of Law or designate an attendee.
(E) Marshal - The Marshal shall: (1) have the custody of the Ritual paraphernalia and other physical property of the Chapter and shall preserve the same in good order; (2) guard the chapter meeting rooms, admitting only those known to be members or associates; (3) be responsible for the proper instruction and preparation of associates and shall be in charge of them before and during their initiation; (4) see that the other chapter members, appointed by the Justice or by the Marshal, are properly prepared and rehearsed in discharging their assigned roles in Ritual ceremonies; (5) perform such other duties as may be requested by the Executive Committee or the Justice.
Section 6. Impeachment of Chapter Officers - Officers may be impeached by any two members of the Executive Committee or a two-thirds (2/3) vote of the Chapter members. Officers may be removed by a three-fourths (3/4) vote of the remaining Executive Committee or of the Chapter members, subject to any regulations imposed by the Student Bar Association of the Emory School of Law.
CHAPTER V: EXECUTIVE COMMITTEE
Section 1. Composition - The Executive Committee of this chapter shall be composed of the duly elected Chapter officers and the chairpersons of the standing Chapter committees. The Justice shall act as the chairperson of the Committee.
Section 2. Duties - The Executive Committee shall have the responsibility for the proper, efficient and effective operations of the Chapter. It shall schedule, plan and implement Chapter programs, projects, functions and meetings with the major objective of providing for the professional advancement of the members of the Chapter ensuring the continuity of this Chapter by acquiring new members and of providing professional service to the members of this Chapter, to the Fraternity, this law school and the legal profession. It shall carefully study and review all policies and procedures as promulgated by the International Fraternity to ensure compliance therewith by this Chapter.
Section 3. Meetings - The Executive Committee shall meet at least once a month on a date designated by the Chapter Justice to consider, discuss, plan, direct and implement the operations of the Chapter. It shall coordinate the work of the various committees of the chapter and shall develop a projected schedule of Chapter operations.
CHAPTER VI: CHAPTER ADVISORS
Section 1. Alumni and Faculty Advisor - Under the provisions of Chapter III, Sections 22 and 23 of the International By-Laws, the District Justice shall, with the advice and consent of the Chapter, appoint an Alumni Advisor for the chapter and a Faculty Advisor from among the P.A.D. members serving on the law school faculty.
Section 2. Chapter Action - At least once a year, the Chapter Justice shall submit to the chapter meeting a report on the effectiveness of the Chapter Advisors and the Chapter shall take formal action indicating its desires upon the retention or replacement of such advisors. The Chapter Justice shall communicate this chapter action to the District Justice.
Section 3. Duties of Chapter Justice - It shall be the responsibility of the Justice to develop a close working relationship with the Chapter Advisor and to seek her aid and advice to ensure the development of contacts for the Chapter members with the local alumni of Phi Alpha Delta and to develop lines of communication for the Chapter with the administration of the law school. The Chapter Justice shall keep the advisors fully informed of all Chapter meetings, programs, projects and other activities and shall seek their advice thereon when appropriate.
CHAPTER VII: CHAPTER COMMITTEES
Section 1. Standing Committees - The following standing committees shall be created by the Chapter Justice immediately upon assuming office:
(A) Philanthropy Committee
(B) Social Committee
Section 2. Other Committees - Other committees, temporary or permanent, may be established by the Chapter for special purposes as determined by the Chapter whose membership shall be appointed by the Justice.
Section 3. Selection of Chairs - At the Justiceís discretion, the Chairs for the aforementioned committees may be (1) appointed by the Justice; or (2) elected by the general body following a reasonable procedure as determined by the Justice which may include reasonably limiting the candidates to those best qualified for the position.
Section 4. Committee Chairs - The committee chair shall oversee her committee and assume the responsibilities of that committee set out under Article VII, Section 5 of the Chapter By-laws. Other leadership positions, temporary or permanent, may be established by the Chapter and appointed by the Justice for special purposes as determined by the Chapter.
Section 5. Duties of the Committees - The standing committees shall have the following
(A) Philanthropy Committee - This committee shall (1) develop programs and projects to
provide professional service to the community, the legal profession, Emory University School of Law, the Fraternity, and the members of this Chapter.
(B) Social Committee - This committee shall (1) plan, develop, and execute social program for the members of the Chapter in order to encourage professional bonds of friendship amongst the members of the Chapter; (2) organize events open to non-members in order to develop interest in the Fraternity; (3) create functions to encourage development of fraternal bonds between the members of the Chapter and other Phi Alpha Delta law school, pre-law, and alumni members; (4) conduct a concentrated recruitment program at the beginning of each law school semester in order to spur interest in the Chapter.
Section 6. Impeachment of Committee Chairs - Committee chairs may be impeached by any member of the Executive Committee or a one-thirds (1/3) vote of the Chapter members. Committee chairs may be removed by a two-thirds (2/3) vote of the Executive Committee or of the Chapter members.
CHAPTER VIII: LIAISONS
Section 1. Purpose - Liaisons shall foster cooperation between this Chapter and other groups at Emory University School of Law and elsewhere.
Section 2. Selection of Liaisons - Liaisons shall be assigned by the Justice. The Justice may modify liaison assignments according to the recommendations of the Vice Justice.
There may be multiple liaisons to a single committee focusing on the same or different tasks.
Section 3. Duties - Liaisons shall (1) serve as the Chapterís representative to their liaison organization for recruiting purposes; (2) keep the Chapter up-to-date on potential opportunities for cooperation with their liaison organizations; (3) when applicable, to influence the liaison organizationís position in the interests of this Chapter.
CHAPTER IX: FISCAL MATTERS
Section 1. Initiation Fee - As provided in Chapter III, Section. 4 of the International By-Laws of the Fraternity, each candidate for initiation shall pay the International Initiation fee of $70 to the Treasurer of the chapter prior to such initiation. The International Initiation fee shall be remitted upon the proper form, to the Executive Office of the Fraternity by the Chapter Treasurer within ten (10) days of each such initiation. All International Initiation fees shall be deposited by the Chapter Treasurer in a special trust account and shall not be co-mingled with the general funds of the Chapter as required by the International By-Laws of this Fraternity.
Section 2. Chapter Dues - The chapter dues of this chapter are hereby set at a one-time fee of $20 for all new and transfer members. Each member of the chapter shall pay the established chapter dues to the Chapter Treasurer at the time such is due or upon demand of the Treasurer. Members delinquent in the payment of their chapter dues or who refuse to pay the lawful chapter dues shall reported to the chapter by the Treasurer and if such members persist in the refusal to pay such lawful obligation, the member shall be reported to the International Secretary of the Fraternity for the institution of expulsion proceedings under the provision of Chapter II, Section 2 of the International By-Laws of the Fraternity. The Treasurer, with the written approval of the Justice, may use his or her discretion to waive or reduce chapter dues for a limited number of members whose situation merits such action.
Section 3. Honorary and Faculty Initiates - Under the provisions of Chapter III, Section 4 the International initiation fee is waived for initiates into honorary membership and for initiates into alumnus membership provided that such alumnus is a member of the law school faculty.
Section 4. Fraternity Jewelry - Under the provision of Chapter XIII, Section 4 of the International By-Laws of the Fraternity, the chapter initiation fee shall include the cost of an item of Fraternity Jewelry which shall be purchased for each new member and presented to the member at the time of Initiation.
Section 5. Assessments - The chapter may, from time to time, by a majority vote, levy special assessments upon all members of the chapter, provided that such be levied at a regular or special meeting called for such purpose, and the members of the chapter are notified of such proposed action prior to such meeting. No such assessment shall exceed an amount equal to the annual dues of the chapter. Upon approval by the Chapter such assessment shall be a financial obligation of each member of the chapter and shall be paid to the Chapter Treasurer.
Section 6. Chapter Debt - The affairs of the Chapter shall be conducted upon a sound financial basis and no outstanding Chapter indebtedness shall be incurred without the prior approval of a vote of two-thirds (2/3) of the Chapter membership.
Section 7. Separation of Monies - No funds given to this chapter by the Student Bar Association to support this Chapterís campus related activities shall be used for any activity or event not open equally to members of this Chapter and the law school student body or directed to any organization not affiliated with the Emory University School of Law.
CHAPTER X: CHAPTER MEETINGS
Section 1. Regular meetings - Regular meetings of this Chapter shall be held at least once per month on a day designated by the Chapter Justice at the beginning of each semester. Regular meetings shall not be held during break, reading, or exam periods.
Section 2. Special meetings - Special meetings of this Chapter may be called by the Justice, any two officers, or a consensus of one-third (1/3) of the membership.
Section 3. Minutes - Minutes of all meetings will be transcribed by the Chapter Clerk pursuant to Article IV, Section 4(C)(4) in the manner the Clerk deems most efficient.
Section 4. Quorum - A quorum for any regular meeting shall be one-fifth (1/5) of the active membership of the Chapter.
Section 5. Procedural Rules - Robertsí Rules of Order Newly Revised shall control the parliamentary procedure of this Chapter where such are not inconsistent with the Constitution and International By-Laws of the Fraternity or of this Chapterís By-Laws.
CHAPTER XI: OFFICIAL REPORTS
This Chapter shall submit reports as required by the Executive Office including the forms as hereinafter set forth:
1. An Application for Membership for each member shall be submitted to the Executive Office immediately upon initiation of any member.
2. The Membership Enrollment Record shall be transmitted to the Executive Office together with initiation fee within ten (10) days after the initiation has taken place.
3. The Annual Fall Report shall be submitted to the Executive Office no later than October 15 of each year.
4. The Annual Spring Report shall be submitted to the Executive Office no later than April 15 of each year.
5. The Annual Fall Calendar shall be submitted to the District Justice no later than September 1 of each year.
6. The Annual Spring Calendar shall be submitted to the District Justice no later than February 1 of each year.
7. The Roster of Officers shall be submitted to the Executive Office immediately upon the election of Chapter officers or any change in the information contained therein.
CHAPTER XII: CONFERENCES AND CONVENTIONS
Section 1. District Conference - The Chapter shall participate in the District Conference, however often held, by sending no less than two (2) delegates and by complying with the requests of the District Justice.
Section 2. International Conventions - This Chapter shall participate in the International Biennial Convention by sending at least one delegate and by complying with such requests relative thereto that the International Executive Board may make.
Section 3. Election of Delegates - This Chapter shall be entitled to have two delegates, two alternate delegates and as many members in attendance at the International Convention as it shall desire. The said delegates and alternates shall be elected by a majority vote of the members present and voting at any regular meeting or any special meeting called for such purpose. Notice of the time and place of any meeting for such election shall be given all Chapter members at least three days before the date of such election. All official Chapter delegates must have at least one semester or its equivalent of additional school work after the Convention as provided in Chapter VI, Section 1 of the International By-Laws.
CHAPTER XIII: CHAPTER BY-LAWS
Section 1. Authority - These Chapter By-Laws are adopted under the authority of Article VII, Section 5 of the Constitution of the Fraternity and are subject to the provisions of the Constitution and By-Laws of the International Fraternity as well as the Student Bar Association of the Emory University School of Law. Any chapter or section which conflicts with such Constitutions and By-Laws shall be null and void without, however, voiding the remainder of the By-Laws. Those sections of these By-Laws which are promulgated by the International Constitution and By-Laws of Phi Alpha Delta Law Fraternity, International and the Student Bar Association shall not be subject to amendment by action of this Chapter.
Section 2. Amendments - Those sections of these By-Laws which are not prescribed by the International Constitution and By-Laws of Phi Alpha Delta Law Fraternity, International may be amended by a two-thirds (2/3) vote of the members of this Chapter at any regular meeting or special meeting called for that purpose and shall be effective immediately after submission and approval by the Student Bar Association of the Emory University School of Law. Notice of the proposed amendment to these By-Laws shall be given to all Chapter members at least one week prior to the meeting.
Section 3. Filed with Executive Office - Upon adoption, a copy of the Chapter By-Laws shall be immediately mailed to the Executive Office of the Fraternity to be officially filed with the records of this Chapter maintained by that office. Any amendments to these By-Laws officially adopted by this Chapter shall likewise be filed with the Executive Office.